Terms & Conditions

General terms and conditions

Participants are required to be available for the entire duration of the course.

payment conditions
NTK courses (excluding the Summer Academy)
Payment of the fee must be paid within 10 days of confirmation of registration. If a participant applies (or their place is confirmed) fewer than 10 days before the start of the course, then the full fee should be paid immediately.

NTK Summer Academy

You will pay the fee for the Introduction Day with your application. Can’t we offer you a place, this amount will be reimbursed.
After confirmation of participation by Neflac, the course fee should be paid within 10 days. The date on the Neflac confirmation mail is leading for the 10 days.

If, for whatever reason, admission is confirmed within 10 days before the start of the Summer Academy, the course fee should be paid at once.

 Summer Academy
The registration fee for the the Summer Academy is € 75. The applicant will pay the registration fee together with the registration. Should the applicant not be offered a place, the registration fee will be refunded.

After Neflac confirmed your place at the Summer Academy by Neflac, the remaining course fee should be in the Neflac bank account latest 10 days after the date on the Neflac confirmation mail.
Isn’t the amount in the Neflac bank account after 10 days, then you lose your place.

In- and excluded
This price includes all board and lodging, tuition fees and transport to the concert hall. Travel to and from the course, personal extra’s and all alcoholic drinks (only 18+) are not included.

bank details
Nederlandse Fluit Academie
Triodos Bank, Zeist
IBAN: NL86 TRIO 0786 8953 73
Reference: your name

bank charges
Please note that the applicants/participants are responsible for all bank charges incurred with these transactions.
Paying from a EURO country

  • make the payment in EUROs
  • tick that the bank costs are for your account and if this is not possible then tick ‘shared’

Paying from a NON-EURO country

  • make the payment in EUROs and NOT IN YOUR LOCAL CURRENCY!
  • tick that the bank costs are for your account. If there is no possibility to indicate this, then please ask your local bank how to make sure you pay the bank costs and not Neflac.

You may also pay via PayPal if you find this more convenient, but please note that you should ADD €10 to cover the PayPal fees.

cancellation policy
If Neflac cancels a course, the full course fee will be refunded.

Cancellation by the participant should be given in writing or by email to Neflac.

  • if cancellation is made up to four weeks before the start date of the course concerned, only the registration fee will be owed and the rest will be returned.
  • if cancellation is made between four and two weeks before the start date of the course in question, half of the course fee will be returned.
  • if cancellation is made within two weeks before the start date of the course, no refund will be made.

The organization does not arrange any insurance for the participants – this must be arranged by the participant. The organization accepts no liability for the participant regarding illness or accident unless there is clear evidence of negligence by the organization/foundation.

If an unexpected dispute arises between the participant and the Netherlands Flute Academy, the board of the Netherlands Flute Academy Foundation will enter into a discussion with you (or your parents). If no solution results from these consultations, then the board shall make a binding decision, unless you engage a qualified judicial body within one month of the start of these discussions.

The organization realizes that they are in charge of minors. Therefore, there are some house-rules; the drinking of alcohol is only allowed in moderation and by those over 18 years of age. No drugs of any sort are permitted. Smoking is only allowed outside. Sleeping arrangements are single-sex. We are consistent in enforcing these rules. If someone does not follow the rules, he/she will be excluded from further participation and must leave at once, being liable for their own travel costs home. The organization will make every effort to ensure that these exceptional situations do not arise.

For parents: if your child attends the Academy, you want to be sure that he or she is perfectly supervised. If your child needs any extra attention, such as diet, medication or there is a particular situation at home you feel we should know about, please let us know in advance.

During the week the Academy staff are available 24 hours/day for emergencies. The telephone number is given in the confirmation letter to the participants. We also ask the participants to provide us with a contact telephone number at home, should any emergency arise with the participant.

privacy policy
We keep the information that you provide us with via registration forms and e-mails in our database. We will retain this data securely until we receive a request from you to delete this data. We will only use this data to keep you informed about our activities and to communicate with you about these activities. To view, change or delete the data that we have kept from you, you can e-mail us at info@neflac.nl. There is also always the possibility to unsubscribe for our mailing list via a link at the bottom of our newsletters.

We send a list of participants with place, e-mail address and phone number to the participants of that academy to be able to contact eachother to travel together. If you don’t want your these contact details to be shared with the other participant, please let us know.

In case of discrepancy, the Dutch version of these terms will be taken as binding.

photo/video policy
The Netherlands Flute Academy (Neflac) reserves the right to use any photograph/video taken at any event organised by Neflac, without the expressed written permission of those included within the photograph/video. Neflac may use the photograph/video in publications or other media material produced, used or contracted by Neflac including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc.

To ensure the privacy of people in the audience or participants at Neflac activities, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent or legal guardian

A person attending a Neflac event who does not wish to have their image recorded for distribution should make their wishes known in writing to Nederlandse Fluit Academie, Darthuizerweg 10, 3956 NK Leersum (NL), and/or the event organizers, and/or contact Neflac at info@neflac.nl or Darthuizerweg 10, 3956 NK Leersum, The Netherlands in writing of his/her intentions and include a photograph. Neflac will use the photo for identification purposes and will hold it in confidence.

By participating in a Neflac event or by failing to notify Neflac, in writing, your desire to not have your photograph used by Neflac, you are agreeing to release, defend, hold harmless and indemnify Neflac from any and all claims involving the use of your picture or likeness.

Any person or organisation not affiliated with Neflac may not use, copy, alter or modify Neflac photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorised designee from Neflac.

Thank you for your understanding and cooperation!